Recurring Fee Billing for Coaching and Online Courses

In OneYukti's Subscriptions app, parents get a self-service customer portal where they can see the subscription and update a payment method, and renewal reminders and confirmations go out without the front desk writing them. Each enrolment is a subscription on its own billing cycle, whether monthly, quarterly or by term, and the invoice is raised automatically when it falls due. Where a family has agreed to automatic collection, the payment is taken through the payment gateway and retried if it fails.

The awkward cases have a place. A student preparing for boards can have the subscription paused and restarted later, so the seat is not lost and the fee is not demanded for months of absence. A sibling concession or an early-enrolment offer is set up as a promotion or coupon and applied the same way every time. A move from the weekend batch to the daily batch is an upgrade, billed with proration for the remaining days of the cycle.

The owner can see recurring revenue for the month, which invoices are still open, and how many subscriptions were cancelled or paused. Cancellation reasons are collected, so it becomes clear whether students leave after results, after a fee revision, or because a teacher left. Cohort analysis compares the April intake with the batch that joined after Diwali. That helps with decisions about batch sizes and faculty for the next session, and about which families the counsellor should call.