Site Expense Management for Construction Firms

The Expenses app in OneYukti lets the site record each spend as it happens. The supervisor photographs the bill, and OCR with handwriting recognition picks up the merchant, date and amount from a handwritten slip. Every expense carries a category and can be tracked against a project budget, since budgets are set by department or project. Smart alerts point out claims with missing receipts, so an unsupported item shows up as an exception and does not disappear into a total.

Approval routing by amount fits the way contractors already delegate. A project manager clears routine site purchases from a phone, and a claim above the limit you set goes on to the director. Engineers who move between sites on their own vehicles claim through mileage tracking. The Project app tracks project-related expenses and bills them back to the client, which matters on contracts where certain site costs are recoverable. Approved expenses post to the general ledger under the proper account codes.

A director can look at site expenses by category, set against the budget for that project. Comparing two sites of similar size becomes a matter of reading two reports. Employee spending shows how much each supervisor has claimed over a period, and the approval history shows who cleared it. The site no longer has to compile a statement, because the claims are already in the system when the next top-up is being decided.