Trip Expense Management for Transport Companies

The Expenses app in OneYukti begins with the daily food allowance, which per diem management sets as a fixed amount for each day on the road. That removes dhaba bills from the argument. Other spends are photographed as slips are received, and OCR with handwriting recognition extracts the merchant, date and amount, which matters when most roadside receipts are handwritten. Supervisors and sales staff who travel in their own vehicles claim distance through mileage tracking.

Policy rules give each category a spending limit, and automatic validation flags a claim that crosses it. Say unloading at a destination is capped at ₹1,500: a higher claim is marked as a violation and routed to a manager. The AI audit checks every report for duplicate receipts across all employees and for out-of-pattern spending, so a tyre repair far above what that driver's reports normally show gets a second look. Approved reimbursements go out in payment batches.

The fleet owner can read spending by category and by employee, and trend analysis shows how on-road cash costs are moving over the months. If the firm treats each branch or contract as a department or project, budget tracking sets a figure for it and reports actuals against that figure. The approval history on each report shows who accepted a disputed item, and when. Drivers can follow their own reimbursement through to the payment confirmation without visiting the office.