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Billing, GST, stock, purchase and sales in one open source system. One price per company, every app included, AI on your own key.
- Every app included, one price per company
- GSTR-1/3B, e-invoicing and e-way bills built in
- AI on your own key, or on your own servers
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Invoicing for Caterers and Food Suppliers
Invoicing for a caterer, bakery or food supplier covers two kinds of customers: event clients who pay an advance and a balance, and hotels or cafes that take daily supplies and settle weekly or monthly. Daily deliveries go out on challans, and at the end of the week someone adds them up into one bill, usually missing a challan or two. Short or spoiled deliveries are adjusted verbally. Catering quotations are sent on WhatsApp and the final bill is rewritten from scratch after the event. The owner is in the kitchen through all of this.
Industry Solution
Food & Beverage
Feature
Invoicing
Why Food & Beverage teams run Invoicing in OneYukti
For event work, the Invoicing app in OneYukti starts with an estimate listing the menu and the rate for each plate. When the client confirms, it converts to an invoice in one click. Say a wedding order is ₹2,40,000 with ₹1,00,000 taken as advance: the advance is recorded as a part payment and the balance stays open against the same invoice. The invoice goes by email as a PDF with a payment link, so the family can clear the balance after the function without a visit.
Regular supply customers are billed differently. Batch invoicing generates the week's or month's invoices for all cafes and hotels in one run, with each customer's tax rate, discount and credit terms applied from their profile. A crate that arrived short or a tray that was sent back is settled with a credit note against the invoice, on record for both sides. Reminder emails then follow the schedule you have set, with overdue notices after the credit period.
The owner can check which hotel and cafe accounts are overdue, and by how many days, before the next morning's delivery goes out. Payment history shows who pays on time, which helps when a customer asks for a longer credit period. The cash flow forecast includes seasonal trend analysis, relevant for a business whose billing swings with the wedding season and festivals. Invoices are in the general ledger in Yukti the moment they are sent, ready for the CA.
Food & Beverage challenges that Invoicing solves
Common problems in food & beverage operations that Invoicing in Yukti addresses
Challenge 1
Daily supply challans are totalled into weekly bills by hand, and a missed challan is revenue nobody notices
Challenge 2
Catering quotations sent on WhatsApp are rewritten as final bills after the event, with the advance tracked separately
Challenge 3
Short or spoiled deliveries are adjusted verbally, which leads to disputes when the monthly bill arrives
How Invoicing in Yukti helps Food & Beverage
What food & beverage organizations using Yukti get from the app
Benefit 1
Estimates for catering orders convert to invoices in one click, with the advance recorded as a part payment
Benefit 2
Batch invoicing raises periodic bills for all regular supply customers together, each on its own credit terms
Benefit 3
Credit notes against the original invoice put short and returned deliveries on record for both supplier and customer