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Billing, GST, stock, purchase and sales in one open source system. One price per company, every app included, AI on your own key.
- Every app included, one price per company
- GSTR-1/3B, e-invoicing and e-way bills built in
- AI on your own key, or on your own servers
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Service and Parts Invoicing for Auto Workshops
Invoicing at an automobile workshop or dealership service bay begins with an estimate given at the gate and ends with a bill that rarely matches it, because parts and labour get added as the job is opened up. The service advisor writes the estimate on a job card, and the billing desk retypes it, with additions, when the vehicle is ready. Customers dispute what they did not approve. Fleet operators and cab owners want one bill a month for all their vehicles and pay on credit. Insurance repairs are settled partly by the insurer and partly by the owner, on different dates.
Industry Solution
Automotive
Feature
Invoicing
Why Automotive teams run Invoicing in OneYukti
In the Invoicing app from OneYukti, the estimate given to the customer is a record, and it converts to an invoice in one click when the work is approved. Parts and labour appear as separate lines with tax calculated on each. Custom fields hold the vehicle registration number and odometer reading, so the bill identifies the vehicle as well as the owner. The invoice is emailed as a PDF with a payment link, and the customer can pay before arriving to collect the vehicle.
Fleet and corporate accounts are raised through batch invoicing at month end, with each account's credit terms and discount applied from its profile. Where a repair is settled by two parties, each receipt is recorded as a part payment against the invoice and the remainder stays open. Annual maintenance contracts are billed as recurring invoices on their cycle. Reminder emails and overdue notifications follow up fleet accounts on a schedule, and a part returned unused is adjusted with a credit note.
The workshop owner can see what each fleet account owes and how overdue it is before accepting the next vehicle on credit. Revenue reports show billing over any period, and payment history shows how each account has behaved. The AI flags invoices at risk of late payment. Since invoices post to the general ledger in Yukti, the day's billing and the books agree without the billing desk's figures being entered a second time.
Automotive challenges that Invoicing solves
Common problems in automotive operations that Invoicing in Yukti addresses
Challenge 1
Estimates written on job cards are retyped at billing with added parts and labour, and customers dispute the difference
Challenge 2
Fleet customers expect a single monthly bill for many vehicles and stretch payment well beyond the agreed credit period
Challenge 3
Insurance repairs are settled in two parts on different dates, which leaves half-open bills nobody is tracking
How Invoicing in Yukti helps Automotive
What automotive organizations using Yukti get from the app
Benefit 1
Estimates and quotes convert to invoices in one click, so the approved estimate and the final bill share one record
Benefit 2
Custom fields hold registration number and odometer reading, and parts and labour lines carry their own tax calculation
Benefit 3
Batch invoicing with recurring billing covers monthly fleet bills and annual maintenance contracts on their cycles